The Mac Admin's Blog

Insert quick date and time stamp at the top of your notes. Go to Notes in Entourage on the toolbar at the right end there is an icon that represents the date and time, once you select this icon, you will get instant date & time inserted on your notes.

Archiving (exporting) Mails using MBOX Archive mails using MBOX functionOpen Entourage. Select the folder that needs to be exported. Now move this folder to the desktop. A new file will be created in the name of the folder. Archiving (importing) Mails using MBOX Double click on the exported file on the desktop. Click IMPORT on import confirmation dialogue box. Entourage if, is ON or OFF in both the cases you will get an prompt of import dialogue box.

Entourage Crashing and closing automatically Sometimes it might happen that as soon as you launch Entourages it closes down and not allows you to work. This might happen due to permissions and can be fixed by rebuilding the Entourage database. Here is the process to repair it, you need to rebuild the database: Rebuild Database process (with images) SHORTCUT TO LAUNCH REBUILD DATABASE: Hold the Option key while launching Entourage. a. The other option to rebuild the database is to first close all the Microsoft applications. b. Launch Applications (Command+shift+A). c. Go to 'Microsoft Office 2004' then 'Office' and then open ' Database Utility '. d. Select Rebuild Database & click on Continue. e. If there is any MS office program running, it will give you a prompt to close it down. f. Once the rebuild process is complete, click on Done. g. Entourage will bring you back to the same window, this time click on Quit. Once this process is complete relaunch Entour

Rebuild Entourage Database process (with images) SHORTCUT TO LAUNCH REBUILD DATABASE: Hold the Option key while launching Entourage. a. The other option to rebuild the database is to first close all the Microsoft applications. b. Launch Applications (Command+shift+A). c. Go to 'Microsoft Office 2004' then 'Office' and then open ' Database Utility '. d. Select Rebuild Database & click on Continue. e. If there is any MS office program running, it will give you a prompt to close it down. f. Once the rebuild process is complete, click on Done. g. Entourage will bring you back to the same window, this time click on Quit. Once this process is complete relaunch Entourage. For the very first time your Entourage might take long time depending on the size of your folders and database. Apple MacBook Pro MC026LL/A 15.4-Inch Laptop - The AMAZING MACHINE!!!

REBUILDING DATABASE SHORTCUT TO LAUNCH REBUILD DATABASE: Hold the Option key while launching Entourage. a. The other option to rebuild the database is to first close all the Microsoft applications. b. Launch Applications (Command+shift+A). c. Go to 'Microsoft Office 2004' then 'Office' and then open ' Database Utility '. d. Select Rebuild Database & click on Continue. e. If there is any MS office program running, it will give you a prompt to close it down. f. Once the rebuild process is complete, click on Done. g. Entourage will bring you back to the same window, this time click on Quit. Apple iLife '08 The Family Pack Get the deep insight of Blogging

DATABASE LOST IN ENTOURAGE You might complain that his profile is lost in Entourage & gets a prompt to create a new account. In this case you need to: 1. Quit Entourage. 2. Search folder "Microsoft User Data" 3. Go to Hard Drive. 4. Select users account. 5. Open Documents. 6. Now drag the folder "Microsoft User Data" to "Documents". Once done, you needs to relaunch Entourage and it should work fine. .

Ever tried to find where is your data stored on a Mac? Each component of Entourage like rules, mailing lists, signatures, messages, address book, schedules, contacts, tasks, notes, calendar are located in a so called database under your identity: Try to locate 'Main' folder. Your Identity is named 'Main' by default. In Entourage 2008 this folder would be in /Documents/Microsoft User Data/Office 2008 Identities/your identity. In Entourage 2004 this folder would be in /Documents/Microsoft User Data/Office 2004 Identities/your identity. In Entourage X this folder would be in /Documents/Microsoft User Data/Office X Identities/your identity. Old to Blogs? Become a master

Here are some Tips to make help you set up your rules easily. 1. Rather than using individual addresses, use categories while setting up rules. 2. It is preferred to have all the criteria set up in one rule , rather than doing them in separate rules. 3. Whenever you select "All Rules" it activates the MLM and Junk Mail Filter. 4. Actions which Move messages or run AppleScripts cannot be followed by other rules (unless the move message command is issued by the Mailing List Manager).This does not apply to Entourage 2004. But you can put some of the same actions into the same rule. 5. You can always set the priority of the rules, the one which is in higher position runs first, then comes the bottom ones.

Remove attachments from sent mail In order to remove attachments from sent mails you need to create a small rule. 1. Launch Entourage. 2. Go to Tools and select Rules. 3. Edit the Outgoing tab: *If any criteria are met IF Attachment Exists THEN Remove Attachments After doing this if you check your sent items folder, none of the mails will contain the attachment and there would be an icon showing that these mails are edited.

How to set up Out of Office reply Microsoft Office 2008 for Mac If you have Entourage 2004 then unfortunately you cannot do it. If you have an Exchange account then you can use webmail to set this up. For POP and IMAP account there is a work around for setting OOO/OOOR, if you can download a third party application, you would be able to set out of office reply with the help of that, but again make sure that you should have Mac OS 10.4 or later version. If you have upgraded it to Entourage 2008 then you can easily configure this in your Rules. Here are the steps to set this up: How to turn ON out of office reply : 1. Launch your Entourage 2008 . 2. Go to the Tools menu and click Out of Office. Select Send 'Out of Office messages'. 3. Under the 'Reply to message' with box, define the text that you want to be sent as reply. How to turn OFF out of office reply: 1. Launch your Entourage 2008 . 2. Go to the Tools menu and click Out of Office. 3. Select 'Do not Send Out